• Book Your Travel

    Employees who have entered their travel request in Concur and received approval notification for their trip request can proceed with making their travel arrangements.

     

    CONCUR LogoTravel Policy

    Familiarize yourself with the travel policy to ensure you receive the maximum reimbursement available to you. The guides below are intended to assist you with the process. The Business Services department is available to help you.

    » Travel Policy Handbook

     

    Quick Reference Guides

    Quick reference topic specific guides for lodging, meals etc., are available for your reference. Note that these documents are not all inclusive. For any additional information, please refer to the complete Travel Policy Handbook or reach out to the Business Services Department.

    » Meal Allowance

    » Air Travel
    » Ground Travel

    » Lodging

    » Conference Registration

    » Local Mileage

     

    Allowable Reimbursement Rates

    Mileage reimbursement rates set by the IRS are adopted each January 1 by Knox County Schools. Mid-year rate changes are adopted by KCS at the same time as the rate is set. Travel allowance (per diem) rates are set by the US General Services Administration October 1, each year and adopted by KCS at the same time as the rate is set. The US General Services Administration rates (CONUS) rates are based on the city where the employee spends the night, and the dates of the stay.

    » Mileage Reimbursement Rate

     

    CONUS Rates

    Maximum general reimbursement rates and unallowable expenses are noted in the KCS Travel policy handbook. Unallowable expenses or expenses exceeding the specified rates are to be covered by the employee.

    » CONUS Rates (per diems)» Non-Reimbursable Expenses

     

    Travel Arrangements

    Employees who have received approval notification for their trip request can proceed with making their travel arrangements.

    International travel is handled outside Concur. Employees who are planning to travel internationally should reach out to the Business Services Department.

    Private school employees and other non-school employees will be reimbursed for travel and will not book through SAP Concur.

    It is recommended that Knox County School system employees book airfare and hotel via SAP Concur. They have the option to book direct or via third-party sites and request reimbursement upon their return. Registration and “direct booking” with the hotel for lodging can be pre-paid. See “quick reference guides” for additional information.

    » Book airfare and lodging via CONCUR

     

    Acting as a Delegate or Travel approver

    Your manager and or other travelers have the option of authorizing individuals to act on their behalf in CONCUR to book travel. For additional information, refer to

    » Assigning Roles in Your SAP Concur Profile