• The following information summarizes Bearden Middle attendance. Updated 12/2018.

    Please view the following for detailed attendance information. 


    Early Dismissal Information 

    • If it is necessary for a student to leave school early, parents/guardians/individuals on student's emergency card must sign-out children in the office and show their identification each time a student is checked-out of school. 
    • Under no circumstances may a student sign themself out of school.
    • Due to transportation logistics, no early dismissals after 3:10 p.m.
    • Students must be at school 3 and 1/2 hours to be listed as present.
      • Students who are checked-out before 12:00 noon will be counted as absent for the day.
      • Students who are on time (in their classroom when attenance is taken), and checked-out after 12:00 noon, will be counted as present for the day.
      • Students who are tardy to school will need to be checked-out the same number of minutes as tardy, after 12:00 noon, to be counted as present for the day. 
    • See "Absence Notes" information below.

    Tardy/Late Arrival Information

    • Students who arrive after 8:30 must enter through the main office.
    • Students who are not in class by 8:30 should report to the office to sign in as tardy.
    • Students who check-in to school after 12:00 noon will be counted as absent, for the day, on full days of school.
    • Students who check-in to school after 8:30am will be counted as absent, for the day, on half days of school.
    • See "Absence Notes" information below. 
    Absence Notes
    • An absence note should be turned in every time a student is absent for any part of school (tardy, early dismissal, full day absence).
    • Doctor notes and Parent notes are two means to excuse absences. Students are allowed ten (10) days of parent notes per school year to excuse absences. Parent notes do not excuse all absences. See KCS attendance policy, at the top of this page, for detailed information regarding excusable absences.
    • Every parent note should contain:
      • Student's legal name.
      • Date/s of absence/s.
      • Reason for absence.
        • If student is absent due to illness, you do not need to go into detail about illness unless you want the school to have the specific information. You may let us know that student was absent due to illness.
        • If you know the absence is not excusable, please state in your absence note, that you know the absence is not excused.
      • Signature and phone number of parent/guardian.
      • If siblings are absent, each student needs their own absent note.
    • Upon student's return to school, the absence note, for full day absences, should be given to their homeroom teacher. 
    • Upon student's return to school, the absence note, for partial day absences (tardies and early dismissals), should be given to the Student Office. 
    • Parent absent notes are not accepted by email; however, medical absence notes may be emailed to deborah.chambliss@knoxschools.org 
    • Attendance information/questions should be directed to the attendance secretary (see contact information below), not teachers. 
    • Excuses for absences must be made in writing and must be submitted within five (5) days of the student's return to school.


    How to View Dates of Student's Attendance and Tips for Parents/Guardians Regarding Absent Notes and Excused/Unexcused Absences

    • Parents/Guardians may view their student's attendance in ASPEN Family Portal or login directly here (use Daily Attendance tab, not Class Period Attendance). Please contact Bearden Middle (539-7839) if you need your ASPEN Family Portal login information.
    • Following every absence, parents/guardians can help their child by making sure the absence note is in the student's backpack/binder upon return to school.
    • Ask student, when student gets out of school, if he/she turned in their absence note.
    • If student did not turn in the note, remind them the next morning to turn in the note and ask them again after school if note was turned in.
    • If student does not turn in absence note after two (2) days, then contact the attendance secretary (see contact information below). Give the following information:
      • Your student has forgotten to turn in their absence note (for number of days student has forgotten to turn in absence note), and you do know that the student has the note with them.
      • The legal name of your child, your name, your relationship to student, your return phone number, and the date/s of absence/s.
      • You will receive a return phone call/email within 48 business hours. 
    • Excuses for absences must be made in writing and must be submitted within five (5) days of the student's return to school.
    • Once absence note has been given to the school, parents/guardians should view their child's daily attendance using ASPEN Family Portal four days after the note has been given to the school. (Use the daily attendance tab, not classroom attendance tab found under the academics tab.)
    • If your child's absence has not been excused, and you believe that it should be, then contact the attendance secretary (see contact information below).
    • All absences are unexcused until they are changed to excused. The following are some of the attendance codes you may see when viewing your child's attendance on Family Portal.
      • A = Absent (unexcused)
      • T = Tardy (unexcused)
      • D = Early Dismissal (unexcused)
      • E next to attendance code = Excused


    General Information

    • Students with five (5) or more and ten (10) or more unexcused absences will receive correspondence from Knox County Schools and/or Bearden Middle School.
    • If your child will be absent for four (4) or more consecutive days, please contact the attendance secretary. Always feel free to contact your child's teachers, but please know that attendance information should also be given to the attendance secretary by the parent/guardian.
    • Parents/guardians will receive an automated phone call/email each day a student has an unexcused absence, if we have your contact information. If you believe that your child was incorrectly marked absent then please contact the attendance secretary (see contact information below) within 48 business hours of the attendance call/email.
    • Please contact school attendance secretary with questions (see contact information below).


    Contact Information

    Bearden Middle Attendance Secretary

    Deborah Chambliss

    BMS Phone 865/539-7839 (Take attendance option)

    BMS Fax 865/539-7851 (Fax to: Attention Attendance)



    Bearden Middle School Social Worker

    Shana Davis