BEARDEN ELEMENTARYPARENT, TEACHER, STUDENT ORGANIZATION
As amended April 2, 2003
ARTICLE I: Name and Place of Operation
The name of this non-profit organization shall be the Bearden Elementary Parent, Teacher, Student Organization (known hereafter in this document as PTSO), and it shall have its place of operation at Bearden Elementary School, 5717 Kingston Pike, in the city of Knoxville and the county of Knox, Tennessee.
ARTICLE II: Purpose
The purpose of this non-profit organization shall be to unite the staff, teachers, parents and community toward one common goal – the elementary education of our children through innovative techniques, cooperative methods, and inspired academic excellence, producing increased student self-esteem and unparalleled desire to learn.
ARTICLE III: Dissolution
In the event of dissolution, all remaining assets of the PTSO shall be distributed in accordance with the same provision for educational purposes as described in Article II.
ARTICLE IV: Membership
Section 1: The membership of the PTSO shall be comprised of all students, parents, guardians, teachers, staff, or people interested in the well-being of the children of Bearden Elementary School; there is no membership cost.
Section 2: The membership of the PTSO will be asked for donations during an annual fund drive to support the projects undertaken by the PTSO.
ARTICLE V: Officers
Section 1: The officers of the PTSO shall be a President, a Vice President, a Secretary and a Treasurer. Co-officers may serve. These officers may serve for a term of one (1) year, and a may be re-elected for a second one (1) year term, and shall perform the duties prescribed by these by-laws and by the parliamentary authority adopted by the PTSO. Officers must be members of the PTSO. The President must have served for at least one (1) term as a member of the Board.
Section 2: The duties of the officer shall be:
PRESIDENT – it shall be the duty of the President to preside over all meetings of the membership and Board of Directors; to appoint the nominating committee; to call all special meetings of the membership and of the Board of Directors; and to oversee the business of the PTSO.
VICE PRESIDENT – it shall be the duty of the Vice President to act as chief executive office in absence of the President. It shall also be the duty of the Vice President to act as Public Relations Director, seeing that the PTSO’s meetings and events are publicly announced through newspapers, radio, TV, posters and/or flyers.
SECRETARY – it shall be the duty of the Secretary to transcribe the minutes of all meetings of the membership and all meetings of the Board of Directors. A transcript of the minutes of each meeting shall be approved at the subsequent meeting. The Secretary shall be responsible for incoming mail and necessary correspondence such as thank you notes and letters.
TREASURER – it shall be the duty of the Treasurer to sign a signature card at the bank designated by the Board of Directors; to receive, record, and deposit all monies received for the PTSO; to pay all PTSO expenses approved by the Board of Directors; to enter all receipts and disbursement in a journal; and to present a current financial report when called upon at meetings of the Board of Directors.
Section 3: The President shall appoint the nominating committee by the February PTSO meeting. The nominating committee shall include at least one (1) faculty member. The duty of this committee shall be to select a slate of candidates from the membership for the four (4) executive officers for the coming school year, and to assure the appointment of the standing committee chairs, taking into account the recommendations of the current chairpersons in these respective positions. This slate should be presented to the membership at the March or April PTSO meeting. Nominations from the membership at large will be permitted from the floor at this meeting.
Section 4: The officer shall be elected by two-thirds majority of the general membership to serve for one (1) year or until successors are elected. Their term of office shall begin at the close of each school year.
Section 5: To replace an officer during the term of office, the Board of Directors may appoint an interim-acting officer until the next scheduled meeting at which time an election may be held. The Board of Directors should place the interim-acting office in nomination.
ARTICLE VI: Meetings
Section 1: The regular meetings of the PTSO shall be determined by the President and approved by the Board of Directors.
Section 2: Special meetings can be called by the President or by the Board of Directors. The purpose of a special meeting shall be stated in the call notice.
ARTICLE VII: The Board of Directors
Section 1: The officers of the PTSO, the chairpersons of the standing committees, two (2) faculty representatives, the principal of the school and two (2) student representatives shall constitute the Board of Directors.
Section 2: The Board of Directors shall have general supervision over the affairs of the PTSO, fix the hour and place of meetings, implement the organization’s designated projects and programs, and bring the business of the PTSO before the general membership. The Board of Directors shall act as Budget and Finance Committee; all committees/individuals seeking funding from the PTSO must receive Board of Directors approval prior to any purchases or committing to any purchase agreement or any other expenditure.
Section 3: Any member of the PTSO can put a recommendation before the Board of Directors.
Section 4: For voting purposes there shall be seventeen (17) voting members on the Board of Directors. Each of the four (4) officers of the PTSO shall have one (1) vote; each of the eight (8) standing committees shall have one (1) vote; each of the two (2) faculty representatives shall have one (1) vote; the school principal shall have one (1) vote; and each of the two (2) student representatives shall have one (1) vote. If co-officers have been elected or co-chairpersons appointed, they will have only one (1) vote between them.
For voting purposes, at least four (4) voting members of the Board of Directors must be present at the time that a vote is made. A simple majority of those present at the time of a vote shall be sufficient to pass a motion.
Section 5: None of the acts of the Board of Directors shall be in conflict with action taken by the PTSO.
ARTICLE VIII: Committees
Section 1: The PTSO shall have eight (8) standing committees:
Grade Representative Committee
Ways & Means Committee
Grounds Improvement Committee
Character Counts Committee
Section 2: The duties of these committee chairpersons shall be:
Grade Representative Committee – It shall be the duty of this chairperson to obtain a list of volunteers to be comprised of one (1) or two (2) room coordinators from each classroom. The Grade Representative is responsible for holding a meeting with all room coordinators at the beginning of the school year to explain the Room Coordinator’s responsibilities. The Grade Representative shall act as the liaison between the Room Coordinators and the Board of Directors.
Hospitality Chairperson – It shall be the duty of this chairperson to oversee the hospitality needs of the PTSO including but not limited to Open House and Orientation, Staff Appreciation Meals and Kindergarten Round Up.
Publications Chairperson – It shall be the duty of this chairperson to organize a committee to edit, produce, and distribute the PTSO Newsletter and to oversee the production of the Bearden Elementary School Directory and Year Book.
Ways & Means Chairperson – It shall be the duty of this chairperson to oversee all aspects of fund raising and grant writing activities of the PTSO.
Library Chairperson – It shall be the duty of this chairperson to recruit and schedule parent volunteers for the library, including day-to-day operations, the Book Fair and Accelerated Reader Program. This person is also responsible, in conjunction with the Librarian, to plan recognition, parties, and incentives for students who accomplish certain reading goals.
Clinic Chairperson – It shall be the duty of this chairperson to recruit, train, schedule and supervise volunteers for the school clinic. The chairperson shall also be responsible for maintaining records and supplies in the clinic.
Grounds Improvement Chairperson – It shall be the duty of this chairperson to organize a committee to evaluate the needs of our physical plant facility and to creatively meet those needs.
Character Counts Chairperson – It shall be the duty of this chairperson to assist staff with ongoing “CHARACTER COUNTS” activities, to promote character-building ideas within the school.
Section 3: Additional standing committees may be organized by a vote of the Board of Directors. Any additional committee shall have one (1) vote.
ARTICLE IX: Amendments of By-Laws
Section 1: These by-laws may be amended by two-thirds votes of the Board of Directors and the affirmative vote of two-thirds majority of the members present at a regular meeting or a special called meeting of the general membership of the PTSO.