Excellence for Every Child
PARENT/GUARDIAN CONTACT INFORMATION: THIS IS A BIG CHANGE!!! In the past, we have made extensive use of School Messenger to both call and email you with important information and updates. Please read the following information carefully and take action by July 22, 2016.
For many years, the Knox County Schools has utilized an automated notification system to quickly and efficiently notify parents and employees of important school and district information – important information such as school closures/delays, security alerts, upcoming school activities and more. Recent updates to the Telephone Consumer Protection Act (TCPA) will require school systems and organizations across the nation to modify the ways in which they contact consumers via their mobile device. In the Knox County Schools, updates to the TCPA law will now require all parents AND employees to “opt in” to receive automated communications on their mobile device – this means parents and employees must provide permission to receive automated calls and SMS text messages on their mobile device(s). An exception to this updated law is if the call or text is for emergency purposes, in which consent is not required (inclement weather delays/cancellations, security-related alerts, absences, transportation news, etc.). Employees and parents must legally opt-in and verify mobile phone contact settings by Friday, July 22, 2016. Parents and employees who do not opt-in will not receive important messages such as upcoming school news, activities, and more. Parents and employees can take action now through the SchoolMessenger InfoCenter. Simply go to schoolmessenger.com/start – create an account by clicking “Sign Up” on the top right menu, and use the email address that you have provided the school. Parents and employees can choose how to be contacted based on the category of message (from emergencies to school activities) and provide contact permission. There is also a SchoolMessenger InfoCenter app that can be used directly from your mobile device. Should you have any questions, please contact the Knox County Schools Technology Help Desk at 594-1830 or email to email@example.com.
REPORT CARDS: As you all know, at the semester break, we started posting report cards to the grade portal. Current report cards have been uploaded to the portal and will remain there until July 6, 2016. To check the grades, please look at marking period 8 (MP 8) for the most recent grades. Final grades are also posted on the transcript tab and will remain there permanently. If you cannot access your child’s grades or if you need a copy and cannot print one, please come by HVA and we will be more than happy to print on for you.
FINANCIAL OBLIGATIONS: We have many underclassmen who have forgotten to turn in textbooks, athletic uniforms, library books or have library fines, lost textbook fines, or other financial obligations. We will be sending out an automated call to parents of students who have a financial obligation to the school. If you receive a call, please try to come by the school on a Wednesday morning this summer and take care of the obligation. Because it is summer, only cash or money orders will be accepted.
VALLEYPALOOZA: Join us for Hardin Valley Academy’s Fourth Valleypalooza on Thursday, July 21. Students will have the opportunity to come to school to purchase parking passes (see Parking Permit section) and yearbooks, pick up schedules, have pictures taken, pay senior fees and join clubs. Additionally, if your child ordered a Flight Yearbook last year, he/she will be able to pick it up at Valleypalooza. Valleypalooza will be open for seniors from 3:00 p.m. - 4:00 p.m., juniors from 4:00 p.m. - 5:00 p.m., sophomores from 5:00 p.m. - 6:00 p.m., and for freshmen from 6:00 p.m. - 7:00 p.m. Students must be in dress code attire for pictures. Attention incoming freshmen and parents, from 7:00 p.m. - 9:00 p.m. our Talon Mentors will conduct an exciting orientation for students and our staff will provide a parent workshop on “HVA High School Success.” Please make plans to attend. Because this is an evening event, we will have food vendors on hand selling dinner options.
PRESIDENTIAL INAUGURATION: HVA will once again be taking a group of students to the Presidential Inauguration.
Dates: January 19-22, 2017. Sign-ups will begin at Valleypalooza, and there is limited space, so please be ready with the $200 nonrefundable deposit. Deposits must be turned in by Aug. 31st. All grades are encouraged to attend. First come, first served. The total for the trip will be approximately $750 and will be paid in installments fall semester. Please direct questions to Ms. Weller at firstname.lastname@example.org.
SUMMER ASSIGNMENTS: Students have required assignments to complete during the summer for their English class and Academy. Additionally, many honors and advanced placement classes will also have assignments. Students received handouts on Monday, May 16, outlining their academy project. A listing of English class reading assignments accompanies this letter (green form). Information on all summer assignments is posted on the school website and is available in the school office.
SUMMER OFFICE HOURS: HVA office and counseling office personnel will be available each Wednesday morning from 9:00 a.m. – 12:00 p.m. to answer questions and address concerns. The counseling office will only be open for new student registration on June 22. Please see the Counseling Office Notes that accompany this letter for information concerning your counselor’s summer office hours.
SENIOR PORTRAITS: Every senior should have their portrait made this summer by Bob McEachern Photographers, HVA’s official school photographer. Senior portraits will be made at school on July 13 and August 2. You should receive additional information in the mail. Please contact McEachern Photographers at 1-800-255-1649 with all concerns. To be included in the yearbook, seniors must have their portrait made by McEachern’s. If you cannot have your portrait made over the summer, you must have it made on August 22, the absolute last chance for senior portraits.
UNDERCLASSMEN PORTRAITS: All underclassmen portraits will be taken at Valleypalooza on July 21. Retakes will be August 17-18 during lunch. Students must be in dress code attire for pictures. Ordering information will be mailed from McEachern Photographers. To be included in the yearbook, portraits must be taken on one of these three days.
GRADE CONCERN: If you have a concern about a grade in a course on the report card, please come by the main office on Wednesday mornings and complete a grade concern form. Your concern will be addressed in August/September.
COLLEGE APP BOOT CAMP: On July 1, from 12:00 p.m. – 4:00 p.m. the Counseling Office is presenting a College App Boot Camp for rising seniors. Read more about this opportunity in the Counseling Office Notes (green form) included with this letter.
DRIVER LICENSE and PERMIT FORMS: SF1010 forms will be available in the main office every Wednesday morning from 9:00 a.m. – 12:00 p.m. Students cannot get a learner’s permit or driver’s license without this form.
FRESHMAN DAY: Freshmen Orientation will be on Friday, August 5, 2016, from 8:30-12:00. More information will be sent to you this summer. This is in addition to Valleypalooza.
SCHOOL CALENDAR: The 2016-2017 school year begins with a half day for all students on Monday, August 8, 2016. The semester ends on Thursday, December 22. Please do not schedule any family vacations before this date as we must do everything possible to protect the integrity of our end-of-course exams. The second semester begins on Monday, January 9, 2017, and ends on Tuesday, May 23. Again, please do not schedule any family vacations before May 23.
PARKING PERMITS: Parking permits for the 2016-2017 school year will go on sale on Thursday, July 21, at Valleypalooza. Students will need to pick up a 2016-2017 parking permit application from HVA office prior to July 21 or print one from our website. The application requires a parent signature, proof of insurance and a valid driver’s license. Students will not be allowed to purchase a parking permit until all financial obligations are paid. Seniors and students who are taking a 7:00 a.m. class during the 1st semester can purchase their permits between 3:00 p.m. and 4:00 p.m. Juniors can purchase their permits between 4:00 p.m. and 5:00 p.m. Sophomores will not be able to park on campus until November unless they are taking a 7:00 a.m. class during the 1st semester. We will only have 464 spaces available until November. At that time, we will reopen parking permit sales. Juniors who did not get an early permit will have first choice. If there are any spaces remaining, we will open up to sophomores. Permits cost $45.00.
DRESS CODE: Currently, Hardin Valley Academy students are not required to wear school uniforms. Historically, however, dress code policies have not been consistently followed. In order to maintain our current dress code, it is imperative that student attire meet the Knox County guidelines. Please review the dress code that is found in the Student Handbook on our website before making purchases for “back-to-school.” The major infractions are:
Shorts and skirts that are too short on girls
Baggy, sagging pants on boys
Pajama bottoms and/or house shoes
Sleeveless tops and low cut tops
(there is no 3 finger rule)
Visible backs and abdomens
Students will be asked to change their clothes if they violate the dress code. They will remain in in-school suspension until clothes are available.
YEARBOOK PICK-UP: Yearbooks will be distributed at Valleypalooza on July 21. We distribute yearbooks in the summer so that the entire year (including prom, spring sports and graduation) can be included. Students have already picked up their autograph pages, which adhere into the back of the yearbook. This allows for students to get the best of both worlds: friends can sign autograph pages before school is out, and the yearbook will include the entire year, not just the first seven months.
BUS INFORMATION: The Knox County Schools’ website has information on bus routes. Information will be updated by August 5, for the upcoming school year.
SUPPORT ORGANIZATIONS: HVA is fortunate to have three strong support organizations: PTSA, the Hardin Valley Academy Athletic Council (HVAAC) and Foundation. Information about these organizations may be found on our website under the “For Families” tab. The Hardin Valley Academy Foundation’s website is: www.hardinvalleyacademyfoundation.org. Email addresses for the PTSA and Foundation are: email@example.com and firstname.lastname@example.org. You may sign up for the PTSA newsletter, the e-Talon, by emailing the PTSA and placing e-Talon in the subject line.
Counseling Office Notes
SCHOOL COUNSELOR AVAILABILITY: Your child’s counselor will be available from 9:00 a.m. - 12:00 p.m. on the following days if you have a schedule concern or a concern of another nature to discuss.
Academy and Counselor Email addresses
STEM/Ms. Miser—6/15 & 6/29 email@example.com
Health Science/Mrs. Herbig—6/29 & 7/13 firstname.lastname@example.org
Liberal Arts/Mrs. Graham—7/6 & 7/20 email@example.com
Business, Law & Public Affairs / Mr. Contreras—6/1 & 7/20 firstname.lastname@example.org
Freshmen/Mrs. Beckler — 6/8 & 7/13 email@example.com
If you need to address something with your child’s counselor and are not able to meet with her on the above date, please correspond by email. While counselors are not on contract, they will do their best to get back to you in a timely manner. Please be patient. They will respond to you by August 8, 2016. Corrected and adjusted schedules will be printed and distributed the first day of school.
DISTRIBUTION OF CLASS SCHEDULES: Student schedules for the 2016-17 school year will be available at Valleypalooza on July 21.
SCHEDULE CHANGES: The online schedule concern form can be found on the HVA website. All schedule concerns should be submitted using this online process.
Reasons for schedule changes are as follows:
AP and Honors classes cannot be dropped without the consent of Mrs. Reynolds. Failure to complete the summer reading or a summer assignment is not a consideration for dropping the course. A schedule change request does not guarantee that a change will be made. Please take care of schedule concerns this summer by meeting with or emailing your counselor. Once school begins, we will not make schedule changes unless we need to balance classes. Final schedules will be re-distributed on the first day of school.
NEW STUDENT REGISTRATION: Under the School Counseling tab on the HVA website, you will find the enrollment checklist. All of these documents must be presented at the time of enrollment. New student registration will take place on the following days:
Tuesday, July 26 9:00 a.m. and 10:00 a.m. or 1:00 p.m. and 2:00 p.m.
Tuesday, August 2 1:00 p.m. and 2:00 p.m.
Members from our student leadership team, the Talons, will be available to give tours at these registration/enrollment dates.
COLLEGE APP BOOT CAMP: HVA's third College App Boot Camp will be July 1, 12:00 p.m. - 4 p.m. in the multipurpose room. The workshop is for rising seniors applying to colleges that require or recommend a personal statement or essays. Our guest presenter, Alexandra Veatch from Emory and Henry College, will provide insight into writing unique, memorable and powerful personal essays. Students will also be provided with step by step guidance in completing college application forms including the Common Application. An interview portion will focus on college and scholarship interviews, experiences most students find daunting. Students can sign up through SignUpGenius.com using the link: www.SignUpGenius.com/go/20F0E4DABAE23A1FA7-college1
Summer Reading Assignments/Projects
SUMMER ASSIGNMENTS: Students are expected to complete their reading and all other assignments prior to the first day of school, August 8, 2016. Any exceptions to this deadline will be noted in the project or assignment directions. All information concerning English, academy and honors/advanced placement classes is posted on the HVA website and available in the school office. Information on academy assignments and honor/advanced placement classes was distributed to students on Monday, May 16, 2016.
ACADEMIES: Each academy has created a required summer assignment that allows students to design their own project by making selections from a list of approved project options. Specific information regarding the grading and expectations for these projects is included in the assignment documents. These assignments can be found on our website.
ENGLISH: All English classes also require a summer assignment. The books selected for required reading for English classes have been approved by Knox County Schools and are listed below.
HONORS AND ADVANCED PLACEMENT: Advanced Placement assignments are available in the school office and on the school website.
English outside Reading Assignments for 2016-2017
The works denoted below with an asterisk may contain controversial content—language, violence, or mature situations. Synopses and content warnings for all of the works below are provided on the Hardin Valley Academy website as part of the full outside reading document. As always, we encourage parents to collect as much information as possible about the novels if content may be a concern. Websites like http://commonsensemedia.org are designed to help parents make appropriate decisions about what their child is ready to read. Alternate titles are available for all of these works; parents must request these through the school office.
Please Note: HVA made a change this year that allows students in CP English classes to choose one of two listed novels. Please be sure that your child does not think that he/she has to read both.
Unbroken: An Olympian’s Journey from Airman to Castaway to Captive (Young Adult Adaptation) – Laura Hillenbrand *
Frankenstein – Mary Shelley
Antigone – Sophocles
Things Fall Apart – Chinua Achebe *
Frankenstein – Mary Shelley
Nimona – Noelle Stevenson
Pride and Prejudice – Jane Austen
Brave New World – Aldous Huxley *
Pride and Prejudice – Jane Austen
How to Read Literature Like a Professor – Thomas Foster*
The Disreputable History of Frankie Landau-Banks – Emily Lockhart *
The Adventures of Huckleberry Finn – Mark Twain*
11 AP Lit.
The Great Gatsby – F. Scott Fitzgerald *
A Raisin in the Sun – Lorraine Hansberry *
Macbeth – William Shakespeare*
The Adoration of Jenna Fox – Mary E. Pearson
The Island of Dr. Moreau – H. G. Wells*
12 AP Lang.
Serial – Podcast with Written Assignment*
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