Facility Use

Use of Knox County Schools facilities by community groups and groups not associated directly with the school system is administered through the Maintenance & Operations Department.

Once you have received an email granting you access to the system you may go to the same location, log in with the username and password you provided during registration, and apply to use school facilities.

CANCELATIONS: Should you need to cancel your event(s), please contact the Facility Use Coordinator at facilityuse@knoxschools.org at least 72 hours prior to the event start date, otherwise you will still be responsible for any fees that may have been applied to your event. Please include your reservation number in your email to the Facility Use Coordinator.

INCLEMENT WEATHER: Should the district close school for inclement weather, all group events will be canceled as well.

For more information, contact the Facility Use Coordinator at facilityuse@knoxschools.org.

• KCS policy requires a KCS employee to be at the school to supervise all scheduled events. Normally, that employee will be a school custodian.
• A custodial fee of $35 per hour will be assessed during any hours when custodians would not normally be in the building. 
• If kitchen use is requested, a KCS Food Service employee is required to be in the building, and an additional $35 per hour fee will be assessed for the hours the kitchen is in use.
• Some events, especially those with large numbers of people using multiple areas of a school, will require security. Security guard costs will be assessed at $35 per hour for those events.

KCS charges hourly fees to organizations using Knox County School facilities to recover the cost of heating, air conditioning, lighting, and providing water for those events. These fees are set at a rate to recover the cost of holding events and are not intended to generate additional revenue for the schools.

Because schools are often already heated and cooled with some lights on at the end of the last bell on a typical school day, organizations will not be assessed a fee provided their event is held in its entirety within the first three hours after the last bell of the day at every school. All other groups will be responsible for paying the facility fees and wages for any cost incurred beyond the normal operation of the school. In no instance should a group directly compensate an employee of Knox County Schools.

Please take note there are fees applied to an event the majority of the time. Please review the fee table below. If you have questions regarding fees for your event, please email the Facility Use Coordinator at facilityuse@knoxschools.org.

Facility Use Rates

Facility Catalog